In a time of global challenges, the Africa-Europe Foundation aims to reset the relations between the two continents by building a true partnership and a vision for a shared future.

The Africa-Europe Foundation (AEF) is recruiting a Programme Operations Assistant for a paid six-month internship starting early January 2025, to provide support principally in day-to-day operations, including executive support, programme administration and reporting.

This is a great opportunity to develop an understanding of the management of an international organisation focused on Africa-Europe relations, developing your skills and enhancing your experience. You will gain an understanding of operations and have the opportunity for self-development and learning as well as the chance to attend events and gatherings to learn more about AEF and the environment in which it operates, in collaboration with the Outreach, Advocacy, and Partnerships team.

WHAT DO WE MEAN BY TRAINEESHIP?

At AEF, we see traineeships as a way of combining initial full-time work experience with hands-on training. That’s why our traineeships are for people who have recently graduated and are eager to acquire a first work experience.

WHAT WILL I BE DOING?

• Participating in weekly coordination meetings with colleagues of the wider AEF team.
• Providing programme and administrative support in the preparation of programme documents, such as work plans, reports and other deliverables on programme implementation.
• Identifying sources, and gathering and compiling data and information as required.
• Supporting the maintenance and updating of databases and records on programme activities for monitoring and evaluation purposes.
• Providing support for internal and external events, conferences, workshops, retreats, etc.
• Supporting the positive professional outreach of our teams in Belgium and globally.
• Entering and processing the AEF contacts and mailing lists to facilitate our outreach and advocacy work.
• Achieving agreed personal targets and contribute to those of the team as a whole.
• Managing the agenda of the Executive Director, coordinate meetings and writing minutes.
• Supporting media monitoring
• Corresponding professionally with Senior Management, Managers, and AEF stakeholders and partners.
• Supporting the maintenance of an orderly database and content management system.

WHAT QUALIFICATIONS, COMPETENCIES AND SKILLS DO I NEED TO HAVE?

Profile – behavioural competencies

• Highly organized and someone who pays attention to the detail
• Effective and flexible communicator
• Team player with collaborative spirit
• Professionalism, experience interacting with Executive and High-Level individuals   desirable.
• Willingness to learn and take on tasks

Education & Experience

• Relevant university degree (for example, Business, Economics, Law, International Relations, Development, or other related fields)

Knowledge & skills

• Basic knowledge of AU-EU relations across international fora and frameworks
• Proficient in software and digital tools: Microsoft Office, Zoom, database management such as Salesforce, content management system experience such as Sharepoint is a plus.
• Excellent knowledge of English, French is a plus.

WHO CAN APPLY?

This position is open to nationals of EU/EEA member states or Switzerland, and to non-EU nationals in possession of a valid work permit.

COMMITMENT TO EQUAL OPPORTUNITIES

The Africa-Europe Foundation is committed to ensuring equal opportunities for all applicants, by providing equal treatment of all job applications received, regardless of applicants’ ethnic origins, gender, sexual orientation, disability, or health status. We especially encourage applications from those who have been historically excluded or not had fair and equal job opportunities.

HOW DO YOU APPLY?

• To apply, click the 'Apply for this job' button and upload a cover letter which outlines your motivation, skills, and experience and your CV (each no longer than two pages) on our website .
• The closing date for applications is 24 November 2024 at midnight CET.
• Next steps include a one-hour online test followed by an interview for shortlisted candidates.